Terms of Service

Last updated: 23-10-2026

In short: you get a free trial, then a yearly subscription. Your data stays yours. You are responsible for having permission to enter your players' details and for the training you prescribe. We look after the data properly and only use it to run the service for you.

1. About these terms

These terms are an agreement between you (the coach who creates an account, "you") and Tim Casey, trading as Tim Casey Performance, County Cork, Ireland ("we", "us"), for the use of SquadBase and its apps: Squad Dashboard, Player Dashboard, Testing Station, OffFeet Conditioning, Strength Builder, Running Builder, Game Builder and the data import tool. If you use SquadBase on behalf of a club, you confirm you are allowed to accept these terms for it. By creating an account you accept these terms and our Privacy Policy.

2. Your account

Keep your password private. You are responsible for what happens under your login, including what helpers you add do.
Helpers you add can enter results for your squads. Helpers must be 18 or over: never add a player or anyone under 18 as a helper. Remove a helper when they no longer need access.
You must be 18 or over to have a SquadBase account, as a coach or a helper.

3. Free trial and subscription

New accounts get a free trial (currently 14 days). No card is needed.
After the trial, continued use needs a yearly subscription at the price we tell you before you pay. Subscriptions renew yearly unless cancelled.
If you don't subscribe, your account becomes read-only: your data is kept for 12 months, you can still look at it and download it, but you can't add or change anything. See the Privacy Policy for details.
If you are a consumer, nothing in these terms affects your statutory rights.

4. Your data

Everything you enter, including squads, players, results and programmes, belongs to you (or your club). We claim no ownership of it.
You can export it or delete it at any time from the home page.
You give us permission to store and process it only to provide the service to you, as set out in the Data Processing Terms below.

5. Your responsibilities

By using SquadBase you confirm you are authorised by your club to enter player details, and that you will use SquadBase, and anything you export or share from it, in line with your club's safeguarding, child protection and data protection policies.
If you choose to include rankings or comparisons of players under 16 in an export, you confirm you are sharing in line with your club's safeguarding and data protection policy.
Only enter personal data you have a lawful basis to use. For players under 18 this normally means consent from a parent or guardian, for example through club registration.
Enter only what you need. Don't put medical or other sensitive information into free-text fields.
If you send a player link, send it only to that player or, for players under 16, their parent or guardian. Stop the link when the player leaves your squad, or if it may have been passed on to someone else.
Don't use the service for anything unlawful, try to access other coaches' data, or interfere with the service.

6. Training guidance

SquadBase is designed for squads from under-12 to adult. You decide which players you test and train with it, and you are responsible for that choice. Squads set as U12–U14 or U15–U16 get extra protections (section 5 above and our privacy notice).

SquadBase calculates scores, standards, training zones and loads from published formulas and the data you enter. It is a tool to support your coaching judgement, not medical advice or a replacement for it. You are responsible for checking that any test or training you prescribe is safe and suitable for each player, particularly young players and anyone returning from injury.

7. Availability and changes

We work to keep the service running and your data safe, but we can't promise it will always be available or error-free. Testing Station saves results on the device when there is no signal and sends them later. We may improve or change features. If we make a change that significantly reduces what you're paying for, we will tell you, and you can cancel.

8. Liability

To the extent the law allows, we are not liable for indirect or consequential losses, or for decisions made using the service. Our total liability to you in any year is limited to the amount you paid us in that year. Nothing in these terms limits liability that cannot be limited by law, such as for death or personal injury caused by negligence, or fraud.

9. Ending the agreement

You can stop using the service and delete your account at any time. We may suspend or close an account that breaks these terms, after warning you where reasonable. When an account closes, data is handled as described in the Privacy Policy.

10. Law

These terms are governed by the law of Ireland, and the Irish courts have jurisdiction.

Schedule: Data Processing Terms

This schedule applies to personal data about players that you enter ("Player Data"), and meets the requirements of Article 28 of the GDPR. You (or your club) are the controller and we are the processor.

Instructions. We process Player Data only to provide SquadBase to you, and on your documented instructions, which are these terms and how you use the apps. We will tell you if we think an instruction breaks data protection law.
Details of processing. Subject matter and purpose: performance testing, monitoring and programming of athletes. Data subjects: your players, including children. Data types: name, squad, sex, year of birth (optional), test results, attendance, conditioning, running, speed and strength programme data, and GPS summaries a coach uploads. Duration: as long as your account exists, then as set out in the Privacy Policy.
Confidentiality. Anyone we allow to process Player Data is bound by confidentiality.
Security. We take appropriate technical and organisational measures (Article 32), including encryption in transit and at rest, row-level access control so that each coach can only reach their own data, and access limited to what is needed.
Sub-processors. You authorise us to use the sub-processors listed in the Privacy Policy (Supabase for the database, in Ireland; Cloudflare for hosting; Resend for account emails). We will give you notice before adding or replacing a sub-processor, and you may object or close your account. We impose equivalent data protection obligations on them and remain responsible for them.
International transfers. Player Data is stored in the EU. Any transfer outside the EEA by a sub-processor is covered by an adequacy decision or the Standard Contractual Clauses.
Helping you. We will help you respond to requests from data subjects (the export and delete tools are provided for this), and with security, breach notification, impact assessments and consultation with the Data Protection Commission, as reasonably needed.
Breaches. We will tell you without undue delay, and within 48 hours where possible, after becoming aware of a personal data breach affecting your Player Data, with the information you need to meet your own obligations.
Deletion or return. When you close your account, Player Data is deleted, and you can export it first. Backup copies are overwritten within 30 days.
Audit. We will make available the information reasonably needed to show we meet these obligations, and will allow and contribute to reasonable audits, at your cost and with reasonable notice.

Contact

[email protected]